This week we’ve been talking about your core components and where to store the information about them. Let me just say- don’t do what I did.

The Notepad is not for storage

I admit I love the Notepad function. It’s the first place I think to dump info I may need later.  Consequently I have almost 500 notes! Not the most efficient way to keep things organized. There search isn’t robust and no one besides me knows most of the good stuff is in there.

I’m on the look out for the perfect storage tool. If you know one, don’t hold out on me. Spill in the comments!  So far I’ve tried

  • Trello
  • Google Drive
  • Google Apps Wiki

I’m on the fence about Dropbox.



Storage Tools to Try!

Trello

Trello board is a list of lists.  It looks like playing cards that you’d use to play solitaire. Some folks swear by Trello. I like it. I started to use it to capture my thoughts about creating business legends.  It works fine. There’s even a chrome add-on so you can easily add internet finds to your lists.  Trello helps you keep your projects organized.  Free and Paid

Dina's Trello Boards

 

Google Drive

Google is everything. I sometimes worry about being so invested in one platform.  Yep, I don’t like to put all my eggs in one basket, especially one that doesn’t belong to me.  Yet, Google has been so reliable for so many years I have to trust them.  Right now my Drive is a hot, sticky mess.  It’s so disorganized, which may be why I thought I needed to use the Google Apps.  Hmmm.

What I love about the Drive is how accessible it is for working with my team. It’s so much easier to create a drive (or Dropbox), drop in the content then share the link with your online teammates on Upwork for Fiverr.  And, Google LOWERED the price for monthly storage.  It was $4.99.  The price is now: $1.99  I thinkI’m in love.

 

Google Apps Wiki

Ok, I have to admit that I haven’t played with this enough. I find it confusing. So, I’m looking for a VA to set me up.  The wiki seems like an ideal way to store all the data, graphics, documents, marketing collateral in one easy-to-access place.  It allows the team to talk to each other. Lately I’ve been using the invite feature on Upwork that allows me to invite one teammate into the project of another teammate. It’s been great!  No more shuttling between the two of them.  I ask once and they both see it and one of them responds.  (I have two Web persons who are in different time zones and overlapping skill sets.  This speeds up changes and fixes tremendously.)

Got a kickbutt Google Wiki and wanna share? I’d love to feature you here on Grace & Ease.  Email me.


DLE
DLE

Dina Lynch Eisenberg, JD, is the CEO of OutsourceEasier.com, an outsourcing training/consulting firm for successful lawyers and entrepreneurs based in Oakland, CA.

Leave a Reply

Your email address will not be published.

This site uses Akismet to reduce spam. Learn how your comment data is processed.